Terms
and Conditions
Ref: Terms & Conditions Driver
Number: ……………
This agreement between All Destinations Limited (‘here
in after known as the company’) and
…………………………………………………………….…….
(‘here in after known as the supplier’) is valid for the period
1st February 2007 to 28th February 2009 and refers to the provision of executive
chauffeur car services by the supplier.
It is very important that you complete the information
asked for at the end of these terms and conditions. This
will ensure that we can comply with the regulations regarding
to these terms and conditions.
Agreed Rates
All contracts achieved by the company are on a fixed rate
basis and these will be advised to the supplier as required,
prior to each allocated transfer.
Where a job is operating as a back to back the return transfer
is paid at 50% of the full rate.
MPV rates are only applicable when this vehicle type is
requested and confirmed by the company.
Waiting time, tolls and car parking cannot be claimed by
the supplier, unless agreed by the company, where agreed
these must be given to the company within 24hrs, by faxing
or emailing the job sheet corresponding to the job. The
rates shown do not include VAT. This can only be claimed
by VAT registered traders, where the VAT number is specified
on to the company. Please note that different contracts
that we have may vary in relationship to waiting time and
parking costs.
Transfer Mileage
For the avoidance of doubt, the following applies: -
- No ‘empty’ journey costs are payable by
the company (E.G.) The company only pays when passengers
are carried unless otherwise advised by the company.
- Excessive mileage will not be paid by the company unless
there is due course. Any excessive costs charged are
at the sole discretion of the company. Where the reason
for extra mileage is given on the job sheet within 24
hours of carrying out the transfer.
The company will pay no cancellation charges if a transfer
is cancelled prior to the vehicle allocated by the supplier
having commenced its journey. The company will agree any
cancellation charges incurred and the amount of charges
involved will be dependant upon each individual situation.
On Saga ship days waiting time is only paid when agreed
by Saga.
Payment Terms
The company operates a self-billing system and these will
act as our copy of your invoice (therefore you do not
need to send us an invoice) and will be sent out prior
to payment. We endeavour to make payments on 42 days.
As a general rule payments will be made by BACS transfer,
direct to the supplier’s account. Please provide
bank details in the space provided within this agreement.
Allocation of Transfers
The company will allocate transfers to the supplier based
on contracts secured by the company with various leisure
and corporate customers. Information (job sheets) will
be sent to the supplier via fax or email.
Confirmations of Jobs
All allocated jobs must be confirmed within 24 hours of
receipt of job sheets. This must be done by returning the
job inventory sheet duly signed.
Sub Contracting
The supplier cannot sub - contract allocated work to any
other operator, unless agreed with the company in advance.
Drivers
The supplier must ensure that all drivers are of smart
appearance. Black suit, black tie, white shirt and black
shoes are the preference of the company.
Drivers must not use hand held telephones whilst driving.
Drivers must not smoke in the presence
of customers and must check with their customer for each
job collection, that they have the correct person, luggage
etc… onboard, before the commencement of any journey.
Name boards – Drivers must carry a name board when
meeting customers for any journey booked by the company.
The supplier and its drivers must not solicit business
from any customer, first introduced to them by the company.
Driver should also ensure that they are at the pick up
point 30 minutes prior to their allotted pick up time.
Supplier Details
The supplier should inform the company immediately of any
changes of address, telephone, fax or e-mail address. The
supplier must ensure that they are contactable by fax or
email. This is a fundamental part of this agreement.
Insurance / Licences
The supplier must ensure that all vehicles allocated to
transfers booked by the company, have a valid Private Hire
and Reward Insurance. The company require the supplier
to provide copies of all current and future insurance renewals,
copy of local council licence and or PCO licences.
Failure by the supplier to provide licence or insurance
details (or future renewals) will result in removal from
our database and no further transfers will be allocated
to the supplier, until we receive said insurance, licence
details.
Customer Service
The company is committed to providing a first class service
to all its customers and suppliers. On this basis we should
all emphasise to drivers allocated transfers, that the
highest standards of service should be adhered to at all
times. Should the company receive a complaint from a customer
regarding services provided by the supplier, then the company
reserves the right to claim compensation from the supplier.
Any compensation claimed is at the discretion of the company.
However compensation amounts will be discussed with the
supplier prior to agreed amounts being paid to any customer
of the company.
General
The company will endeavour to provide transfers to each
supplier on a fair and even basis. We recognise that suppliers
cannot always provide vehicles on certain dates due to
existing commitments. However, please note that this will
not detract from transfers being allocated on a fair and
even basis.
Vehicles
The supplier must ensure that all vehicles will be a maximum
of 5 years old, be air-conditioned and carry hands free
mobile phones, which can be used legally by the driver
whilst the vehicle is in motion. All vehicles provided
should be free of mechanical defects and be regularly maintained.
Vehicles should be of the highest standard (E.G.) Mercedes
E Class and Chrysler Voyagers.
If you are an individual driver please
complete the following sections (if you have more than
one car please ensure we have the details of all cars)
and please enclose copies of the insurance certificates
for each vehicle, a copy of the local council licence for
each vehicle, your operators licence and or local council
driver licence.
If you are a company please gives a description
of the vehicles you have and the number of each type. You
will need to forward a copy of your company’s third
party liability insurance, a copy of your operators licence,
a list of the registration numbers of all vehicles that
may be used on our work. (please use the sheet provided)
- Car Type(s) …………………………………………………………………………………………………
………………………………………………………………………………………………………….……
- Makes / Model(s)……………………………………………………………………………………………
………………………………………………………………………………………..………………………
- Registration Number (s) ………………………………………………………………………………………
………………………………………………………………………………………………………….……
Contact Details
Supplier Name: ……………………………………………………………………..
Supplier Address: ……………………………………………………………………………………………………
……………………………………………………………………………………………………
……………………………………………………………………………………………………
Telephone(s) (Day): ………………………………… Telephone(s)
(Night): ……………………………………
Fax Number: ………………………………………… Mobile
Number(s): ………………………………………
Email Address: ………………………………………
Contact Name: ……………………………………………………………………..
If VAT Registered:-
VAT Registration Number…………………………………………………………………..
Bank Details (For BACS Payment)
Bank Name: ……………………………………………………………..
Account Name: ………………………………………………………….
Account Number: ……………………………………………………….
Sort Code: …………………………..
Bank Address: …………………………………………………………………………………………………….
…………………………………………………………………………………………………….
…………………………………………………………………………………………………….
If you use a factor please complete below
Factors Name: ……………………………………………………………..
Reference no: …………………………………………………………….
Their Bank details
Account Name: ………………………………………………………….
Account Number: ……………………………………………………….
Sort Code: …………………………..
Bank Address: …………………………………………………………………………………………………….
…………………………………………………………………………………………………….
…………………………………………………………………………………………………….
Authorised signatory on behalf of supplier
Signed: …………………………………………………………….…………
Name: ……………………………………………………………………
Title: ………………………………………………………………………
COMPANY CAR DETAILS
- Car Type(s) …………………………………………………………………………………………………
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- Makes / Model(s)……………………………………………………………………………………………
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- Registration number (s) ………………………………………………………………………………………
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Company Reg: 4432869
Vat Reg: 797 507672
Private Hire Operators Licence Number 028
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